Job Description

Executive Assistant

This is a 50+ hour a week, on-site position with work on Saturdays.

As the Executive Assistant, supporting multiple executives in our company’s leadership committees, you will play a pivotal role in driving operational efficiency and facilitating seamless communication within our rapidly evolving organization. Beyond traditional administrative tasks, you will serve as an operational partner, collaborating closely with leadership to implement best practices, streamline processes, and support initiatives that propel our success as a high-growth organization.

Key Responsibilities:

Operational Partnership:

• Collaborate with the leadership team to develop and execute strategies for organizational efficiency and scalability.
• Proactively identify areas for improvement and recommend best practice solutions to optimize operations.
• Act as a facilitator, providing insights and recommendations to support decision-making processes.

Meeting and Calendar Management:

• Take ownership of scheduling, prioritizing, and coordinating meetings, ensuring alignment with strategic objectives and business priorities.
• Conduct thorough preparation for key meetings and drive follow-through, including compiling agendas, pre-meeting briefs, and action items coming out of key meetings.
• Anticipate and address scheduling conflicts, adjusting as necessary to accommodate evolving priorities.

Initiative and Project Management:

• Drive initiatives from conception to completion, overseeing timelines, milestones, and deliverables.
• Monitor deadlines and progress, proactively identifying and addressing potential roadblocks to ensure timely execution.
• Track initiative performance metrics and provide regular updates to stakeholders on progress and outcomes.

Travel Coordination and Optimization:

• Manage travel arrangements for leadership, optimizing itineraries to maximize efficiency and productivity.
• Facilitate seamless communication and follow-up during country visits and off-site meetings, ensuring action items and objectives are met.
• Coordinate with local teams and offices to schedule meetings and events, fostering effective collaboration across geographies.

Cross-Functional Collaboration:

• Partner closely with other EA, operations, and project managers to ensure alignment and coordination across the organization.
• Foster a culture of collaboration and knowledge sharing, serving as a liaison between different departments and functional areas.

Qualifications:

• Experience in business administration, management, or a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
• Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
• Flexibility and adaptability to work in a fast-paced, dynamic environment, with the ability to navigate ambiguity and change.
• Prior experience in a high-growth or sales-driven organization is a plus.

This is a 50+ hour a week position On-Site with work on Saturdays.

Salary $75,000 to $90,000

Full benefits are offered, and a bonus.

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