Job Description

Administrative Coordinator (Curriculum Support)

Chicago, IL (On-site)

Are you a proactive, detail-oriented professional who thrives in a fast-paced academic setting? A prestigious university in Chicago’s Streeterville neighborhood is seeking an Administrative Coordinator to support curriculum operations within its medical education programs. This is a full-time, on-site temporary position running from July through the end of November 2025 .

💼 What You’ll Be Doing:

Program & Curriculum Administration

• Coordinate day-to-day operations to support medical education curriculum delivery
• Maintain and update course schedules, student/faculty assignments, and materials on platforms such as Canvas and FOCUS
• Ensure technology platforms meet the needs of curriculum delivery; liaise with IT and EdTech as needed
• Participate in academic scheduling and integration across departments
• Develop, track, and report key performance indicators for curriculum effectiveness

Event & Meeting Coordination

• Plan and execute educational events, faculty workshops, and student programming
• Handle logistics including venue booking, speaker coordination, material prep, and A/V setup
• Manage meetings with internal stakeholders and document key takeaways and action items

Faculty & Student Support

• Provide administrative support for faculty recruitment and teaching logistics
• Guide students through the curriculum, supporting both academic operations and wellness resources
• Maintain confidentiality of sensitive student information, escalating concerns to appropriate personnel
• Coordinate student review panel processes and manage communications around selection and participation

Program Development & Evaluation

• Support curriculum development and continuous quality improvement initiatives
• Analyze outcomes and collaborate with leadership to refine educational approaches
• Develop and distribute instructional and support materials, ensuring clarity and accessibility
• Coordinate feedback collection and assist with curriculum assessments

Additional Responsibilities

• Maintain internal documentation, update procedural resources, and streamline administrative workflows
• Provide ongoing communication and support to faculty, students, and leadership
• Assist with other administrative projects as needed

✅ What We’re Looking For:

• 3+ years of experience in administrative support, academic coordination, or program/project management
• Bachelor’s degree preferred (required for full-time conversion consideration)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to adapt quickly and problem-solve in a fast-paced, high-impact environment
• Experience working with students, faculty, or in higher education is a plus

⏰ Schedule & Pay:

• Full-time, Monday through Friday | 8:00 AM – 5:00 PM
• $24-$26/hour

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