Administrative Coordinator and Executive Assistant to CEO Job at Texas Star Pharmacy, Plano, TX

ODFXM1lVdTh6SEFWcU9BWHlIZHNKYzM4R0E9PQ==
  • Texas Star Pharmacy
  • Plano, TX

Job Description

Job description:

Role Summary

This role blends Executive Assistant, Personal Assistant, Project Manager, and Marketing Assistant responsibilities. You’ll protect the CEO’s time, run point on projects, and manage the CEO’s executive brand and light executive‑level marketing initiatives. The right person is detail‑obsessed, tech‑savvy, and comfortable switching from strategic planning to hands‑on execution in a small business plus high growth environment.

What You’ll Do

1) Executive & Personal Assistant (40%)

  • Own the CEO’s calendar, inbox, and priorities—triage, draft replies, schedule with minimal back‑and‑forth, and surface decisions at the right time.
  • Prepare meeting agendas, take clear notes, track decisions and drive follow‑ups to closure.
  • Coordinate travel, expenses, reimbursements, vendor relations, and light personal tasks/errands that protect the CEO’s focus.
  • Build executive briefing docs, one‑pagers, and slide decks; maintain contact lists and relationships.
  • Maintain confidentiality and compliance

2) Project & Task Management (35%)

  • Stand up and maintain a simple project system with owners, due dates, and status.
  • Convert ideas from meetings into scoped projects with timelines and checkpoints; remove roadblocks across teams and vendors.
  • Track KPIs and operational dashboards; circulate weekly status updates and risk/issue logs.
  • Create lightweight SOPs and checklists to scale repeatable work; improve processes over time.

3) Executive Social & Light Marketing (25%)

  • Manage the CEO’s social brand presence: content calendar, post drafting/ghostwriting, graphics (e.g., Canva), basic video snippets, scheduling, comment moderation, and DMs.
  • Help with micro‑campaigns (e.g., provider outreach, event follow‑up, email/newsletter touchpoints, thought‑leadership posts) in coordination with marketing/vendors.

What Success Looks Like (90‑Day Outcomes)

  • CEO reports more protected focus time
  • A project board in Monday.com or other software is live with 100% of active initiatives captured; ≥90% on‑time task completion rate.
  • Priorities list, and next‑steps sent daily, executive summary sent weekly, and issues/risks flagged early.
  • Consistent Brand Prescence for executives: 2–4 quality posts/week, baseline engagement tracked, content library started.
  • Personal assistance tasks completed on time
  • Build quality relationships with employees, vendors and key partners

Qualifications

  • 3–7 years in a blended Executive Assistant / Operations / Project Coordination role; small‑business or startup experience preferred.
  • Strong writing and executive‑voice skills (especially for LinkedIn).
  • Proven experience implementing a task/project tool and running cross‑functional follow‑ups.
  • High digital fluency: Microsoft 365, project tools
  • Discretion with sensitive information.
  • Bachelor’s degree or equivalent experience.

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Paid time off
  • Professional development assistance
  • Vision insurance

Experience:

  • Executive administrative support: 5 years (Required)
  • Project management: 3 years (Required)
  • Social media marketing: 2 years (Preferred)

Ability to Commute:

  • Plano, TX 75023 (Required)

Work Location: In person

Job Tags

Full time, Flexible hours,

Similar Jobs

Hoag Health System

Medical Director - Addiction Medicine & Mental Health Services Job at Hoag Health System

 ...the top-ranked health system in Orange County, CA is seeking a Medical Director to lead our Addiction Medicine and Mental Health Services program in Newport Beach, CA! Hoag is a renown Integrated Hospital System that provides a full-spectrum of care from detox to inpatient... 

Excelligence Learning Corporation

Business Systems Analyst Job at Excelligence Learning Corporation

 ...earning recognition for environmental stewardship and as a certified Great Place to Work. Role Overview We are seeking a Business Systems Analyst who thrives on using data to drive operational and strategic decisions. This role will be pivotal in designing and... 

Domino's Franchise

Delivery Driver - Domino's Pizza! Byhalia, MS Job at Domino's Franchise

 ...just do that because you've always done it. Well maybe it's time you moved up. You want to be the boss? Well now's your chance - Domino's Pizza is hiring bosses - more specifically assistant managers. It's a tough job, one that needs a natural like you. Of course, you'll... 

LHH

Project Accountant Job at LHH

 ...Project Accountant &##128205; Deerfield Beach, FL (Onsite, MondayFriday) &##127959; Industry: Commercial Construction General Contractor &##128176; Salary: Up to $90,000 + full benefits package A high-end commercial general contractor based in Deerfield... 

Wildcat Contractors

Safety Manager Job at Wildcat Contractors

 ...Bilingual Construction Safety Manager Wildcat Contractors At Wildcat Contractors, safety isnt just a requirement its who we are. Founded in 2021, we are a 100% female-owned underground electrical construction company specializing in electric and communication...